Submitting your research to ICSIFT 2025 is a valuable Guidelines for submitting a research paper to a conference opportunity to present your work on a global Guidelines for submitting a research paper to a conference stage and engage with peers in the fields of sustainability, innovation and future technologies. But before you click “Submit”, it pays to understand the rules, expectations and strategic steps that will maximise your success. This guide walks you through what you need to know as a researcher preparing for ICSIFT 2025.

Align with the conference themes. ICSIFT 2025’s scope centres on the intersection of sustainability and innovation—topics such as renewable energy, circular economy, smart cities, biodiversity conservation and green technology solutions.  Before preparing your submission, check that your research clearly fits one or more of these themes. A strong fit is likely to increase your chances of acceptance.

Choose your submission type carefully. For many researchers the path is: abstract submission, then full-paper submission if invited. According to the “Themes & Topics” page, authors prepare an abstract first, and if accepted, move to full paper submission at about 8-12 pages. Knowing whether you’re targeting a full paper or just a poster/virtual presentation matters for how you structure your work.

Follow the formatting guidelines strictly. ICSIFT’s “Paper Format Guidelines” lay out key requirements: full papers should be between 8-12 pages (including figures/tables/references) and must use the provided templates without changing margins, font sizes or styles. The language must be English, and reference style uses IEEE. Make sure your manuscript adheres exactly to these instructions—non-compliance often leads to delays or rejections.

Ensure originality and ethical standards. Submissions must be original work not published elsewhere or under review in another venue. Reviewers will assess relevance, originality and quality. ICSIFT’s “Submission Successful” page emphasises that “our scientific committee will review your submission and evaluate it based on relevance, originality, and quality.” Avoid duplication, plagiarism or insufficiently novel work.

Prepare a strong abstract and keywords. Even before the full paper stage, abstracts matter. While exact word-limits are not always stated in the content we saw, clear summary, defined research question, methodology, results and significance will help. Then select 3-5 keywords that capture your contribution and help indexing. Ensuring your abstract is well-written and concise improves your chances of being invited to submit the full paper.

Structure your full paper with clarity. A typical full paper for ICSIFT should include a title, author(s) information, abstract, keywords, introduction, methodology, results, discussion, conclusion and references. Use tables/charts/figures where helpful. Use headings and subheadings to improve readability. Make sure you follow the IEEE citation style as required. 

Check submission logistics and deadlines. Once your manuscript is ready and formatted correctly, submit it via the online submission portal on the ICSIFT website. After submission, you’ll receive confirmation and then wait for review. The “Submission Successful” page advises authors will be notified in 4-6 weeks.Be aware of the milestones: abstract submission (if required), full paper submission, review decision, camera-ready version (if accepted), registration and presentation.

Register and present if accepted. A crucial point: acceptance typically requires that at least one author registers for the conference and presents the paper (either in-person or virtually). Without registration/presentation, the paper may not be included in proceedings. It’s wise to budget for registration and plan for presentation mode ahead of time. The “Registration” page of ICSIFT outlines fees per category and type (presenter, listener, student) and offers both in-person and virtual options.

Select your presentation mode and prepare accordingly. ICSIFT offers different presentation modes: oral presentation (15 + 5 minutes), poster session (A0 portrait size 841×1189 mm) or virtual presentation (online platform).  Choose your mode early, understand the layout (for example, poster size or virtual format), and prepare your materials and rehearsal accordingly.

Prepare your final camera-ready version. If your paper is accepted, you’ll likely be required to submit a camera-ready version that incorporates reviewer feedback and adheres to final formatting. Make sure deadlines for camera-ready submission are met. Use the correct templates and ensure your paper is optimized (figures readable, all fonts embedded, bibliographic entries consistent).

Evaluate the publication and indexing benefits. One of the motivations for submitting to ICSIFT is that accepted and presented papers can be published in indexed proceedings or journals. Ensure you understand the indexing status (e.g., Scopus, Web of Science) and any additional costs tied to publication. As you register and participate, keep your CV updated with these details.

Plan your budget and schedule. Although this guide is about submission, you should already think ahead about registration costs, travel (if in-person), presentation materials, and budgeting your time for research refinement. Successful submission is only part of the process—presentation and publication add value.

Proof-read and polish your manuscript. Terminology must be accurate, grammar must be correct, formatting consistent, figures/tables clear. Because English is the required language, it may help to have a native speaker or professional editor review your work. Poor writing or formatting issues can distract reviewers from your contribution.

Prepare for revision and feedback. Be ready to receive reviewer comments and make necessary adjustments. Address each reviewer’s concern methodically in your revision. Make sure changes are clearly marked (if required) or documented. Demonstrating responsiveness to feedback signals professionalism.

Submit early, if possible. While last-minute submissions may be accepted, submitting earlier gives you more margin for potential revisions, reduces stress and often improves your readiness for camera-ready deadlines, registration and travel planning. Also, conferences sometimes prioritise early submissions for scheduling.

Keep all correspondence organised. After submission you’ll receive confirmation, later review outcome, revision requests and instructions. Save these emails and meet all deadlines. Missing a deadline or ignoring communication can lead to exclusion from proceedings.

Ensure your work adds value. As a researcher, ask: “What new insight or solution am I offering?” Your research should go beyond incremental, address a gap or open new questions, especially given the high volume of submissions typical for international conferences like ICSIFT. Emphasise real contribution in your abstract and full paper.

Be ethical and transparent. Properly cite all sources, acknowledge collaborators and funders, disclose any conflicts of interest, and avoid duplicate submissions. The conference expects integrity in submission.

In summary, before submitting to ICSIFT 2025 you should ensure your research aligns with the themes, strictly follow formatting templates, prepare a strong abstract and full-paper manuscript, submit via the portal on time, plan for registration and presentation, polish the final version, and understand the publication opportunities. By following these steps, you’ll be well-positioned to succeed in your submission, presentation and eventual publication.